Copy editing and proofreading are vital steps in the production of any book, textbook, magazine, journal, or other publication, either electronic or in print.
A professional set of eyes on your thesis, dissertation, or academic article can eliminate errors in mechanics, style, and format to help your ideas shine.
Clear and concise language is essential for business documents, from reports and presentations to training materials, web content, client deliverables, and more.
Whether you're submitting manuscripts to agents and acquiring editors or self-publishing as an independent author, polishing your work is key.
καθαρός: of documents, free from mistakes; of language, pure . . . also sound, clear, exact.
Liddell & Scott, A Greek-English Lexicon
My 10+ years of experience as a freelance editor includes work for textbook and trade book packagers, small independent publishers, academic journals, and online and print magazines, among others. I'm happy to learn and work with your preferred house style and processes. My standard copy editing and proofreading rates are below.
Clarity, coherence, and consistency are crucial for written communication in business, whether you are reaching out to the public, delivering a high-quality product to clients, or communicating internally with colleagues. I offer quick and reliable services at the copy editing or substantive editing levels to help your writing speak to readers most effectively.
Academic writing must often meet very specific standards for format and style. If you're a student writing a thesis or dissertation, I can help you with copy editing or formatting to ensure that it passes the requirements for submission.
I also frequently edit manuscripts for scientists and other academics who are writing in English as a second language and need to prepare articles for a U.S. English-speaking readership.
I have worked with many individual authors to copy edit fiction and nonfiction manuscripts for self-publishing or submission to agents/editors.
In the realm of fiction, I have a special interest in the science fiction and fantasy genres and work on the proofreading staff for the Hugo-nominated magazine Strange Horizons; if you're a genre author in need of a copy editor, I would be particularly pleased to assist you.
Since writing is communication, clarity can only be a virtue. And although there is no substitute for merit in writing, clarity comes closest to being one.
E. B. White
I usually charge by the page or the word: see the Payment Information section for more on how that works.
I read through the text, correct basic mechanics like spelling, grammar, punctuation, and syntax, and note other issues for your attention, as well as maintaining style sheets to ensure consistency. Chicago is my default style manual, but I can work with other house styles as needed.
For academic writers, as part of copy editing, I can check text and citations for compliance with particular academic styles such as APA, MLA, Chicago/Turabian, etc. I can help with formatting for dissertations and theses as well, but since that's a more extensive process, I have a separate rate for it.
I use the Track Changes feature in Microsoft Word to mark my edits, so please email documents for copy editing in Word format (.doc or .docx) if possible. I can work with PDFs or other file types such as PowerPoint presentations, but marking changes may be more difficult in these cases. I can also mark up paper manuscripts if necessary.
Substantive or content editing is close to rewriting. I work to improve the general clarity and flow of the text by eliminating wordiness, redundancy, and inappropriate word choices, smoothing transitions, rephrasing awkward passages, and reconstructing and moving sentences and paragraphs. The result is a shorter, more fluid, and more concise text.
Please note: I don't do substantive editing on school papers—sorry.
These rates apply to PDF proofs of publications that have already been copy edited. I can check the proofs against the original text and the style sheet, then enter corrections and queries.
Proofreading is intended as a final check to catch typographical errors, formatting or layout problems, and anything the copy editor may have missed. If you're a writer with a manuscript or document that needs an initial pass for grammar and style corrections, see copy editing.
I can format your dissertation or thesis in MS Word to comply with your school's requirements (including citations/references, footnotes if you use them, headings, page numbering, table of contents, tables/figures, etc.). This does not include any copy editing of the text.
The basic page format I use to calculate rates for Word docs is 8.5" x 11", double-spaced, default margins, 12 point Times New Roman. For text in other file formats or with different page sizes, I charge the per-word rates. For proofreading PDFs, I use the PDF page count. Charges are calculated based on the initial length before editing.
For short projects, I bill when the job is completed. For long editing projects (over 100 pages), I require 50% up front and 50% on completion. In special circumstances, I will consider installment plans or other individualized payment arrangements. Payments are due within 30 days of billing.
If you or your organization will need my services on a continuing basis, we can set up a running account where I bill you for your total page or word count each month. This simplifies payment and lets you avoid minimum charges for individual documents.
All charges are in U.S. dollars. You can mail a check or money order, or send a credit card payment via PayPal by clicking the button below.
For more information or to request a price/time quote, use the contact form here or email me (Tahlia Day) at email@example.com with the details of your project, and I'll get back to you as soon as possible.
If you're seeking an editor for a lengthy project or for ongoing work, I can edit a few pages of your writing as a free sample to help with your decision.
For time-sensitive or rush jobs, please attach the document to your initial email so I can respond with your quote right away.
katharos editing | proofreading
1047 E. Johnson St. #3
Madison, WI 53703
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